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Community Grants Program FAQs

Eligibility

Q. Is my organisation eligible to apply for funding?

Applicant organisations must:

  • either be a CaLD community association or a community service organisation specifically established to provide services or advocacy for culturally and linguistically diverse communities
  • be a not-for-profit organisation or community association incorporated under the Associations Incorporation Act 2015 and be based in Western Australia.

Definition of a CaLD community service organisation

To be classified as culturally and linguistically diverse (CaLD), an organisation must demonstrate and provide evidence that they meet the following criteria, not just a claim that they provide services for CaLD communities:

  1. The Objects of the organisation (in the organisation’s Constitution and Rules) clearly state that it is specifically established for and its core business and foci is to either:
    • provide support and deliver services and programs to the culturally and linguistically diverse communities (including asylum seekers and refugees)
    • or represent and advocate for the interests of the culturally and linguistically diverse communities (including asylum seekers and refugees).
  2. Management Committee or Board and staffing profile of the organisation reflects culturally and linguistically diverse communities and it has a commitment to workforce training in cultural competency.
  3. The organisation has internal policies and procedures that demonstrate a commitment to multiculturalism and cultural diversity.
  4. The organisation is incorporated in Western Australia in accordance with the Associations Incorporation Act and is not-for-profit.
  5. An organisation that services CaLD communities as an incidental service will not be eligible.

Q. Who is not eligible to apply for funding?

  • Local*, State and Commonwealth agencies
  • Unincorporated not-for-profit organisations
  • Commercial or for-profit organisations
  • Educational institutions/agencies including schools, universities and TAFE colleges
  • Individuals
  • Political organisations.

An organisation that services CaLD communities as an incidental service is not be eligible.

*OMI will accept applications from regional local government authorities where these is no other suitable organisation to either apply for or auspice the grant.​

Q. What is auspicing?

Auspicing is an arrangement between a third party the party undertaking the funded project or activity.

The third party takes legal and financial responsibility for the project and is known as the auspice body.

The auspice body may agree to merely receive a grant on behalf of those undertaking the funded activity, or they may also agree to manage other aspects of the project.

OMI may accept grant applications on behalf of a group through an eligible auspice body. If the application is successful, the grant agreement and payment will be issued to the auspice body and they will be responsible for leading primary communication with OMI.

Refer to the Auspice Guidelines for more information about auspice arrangements and requirements.


​​​​​​Applying for a CGP grant

Q. When can an application be submitted for the CGP?

The CGP is an open competitive application process.

Timeframes for the application and approval process need to be considered by the organisation when planning the project. The process takes approximately four months from submission to approval. It may take longer if the application requires further development or if there is outstanding information.

Applicants should seek advice from an OMI Community Engagement Officer on timeframes for application submission based on the stage of development of the project. Contact engage@omi.wa.gov.au or phone (08) 6552 1607.

Q. What activity or projects will and will not be funded by OMI?

The funding guidelines for each grant category will detail the types of applications that can be supported.

In general, funding cannot be considered for activities or projects that:​

  • Have already taken place
  • Would be more appropriately supported through an alternate funding source
  • Are solely for fundraising activities
  • Are taking place outside of Western Australia
  • Are primarily of a religious nature
  • Celebrate national days, independence days or commemorative celebrations.

 

Applications from organisations with outstanding acquittals with OMI may not be considered for assessment.

Q. What costs can and cannot be supported by the CGP?

The funding guidelines for each grant category will detail costs that can be supported by the CGP.

The following is some general advice that applies to all categories:

Costs that can be supported

  • Short-term staffing costs
  • Advertising, publicity, promotion, marketing, printing and publishing
  • Venue hire, equipment hire and cleaning
  • Administration (e.g. telephone, postage and stationery expenses)
  • Transport costs (e.g. bus hire and public transport costs for local travel within Western Australia)
  • Document preparation or printing
  • Provision of interpreting and translating services
  • Catering and food costs.

Costs that cannot be supported

 

  • Existing, ongoing or recurrent organisational costs (e.g. salaries, fees and lease or rental payments)
  • Venue hire for the applicant organisation’s own venue
  • Purchase of capital equipment (e.g. computers, photocopiers and vehicles)
  • Capital works (e.g. purchase of land or buildings, repairs, extensions, renovations or maintenance)
  • Accomodation costs
  • Conference attendance costs
  • Research-related items
  • Overseas travel (inbound or outbound, including airfares)
  • The costs of prizes or gifts.

 

Q. Are there resources available to assist in preparing the application?

There may be additional materials that you are required to provide with your application. These resources are available on the Community Grants Program page on the OMI website.

Project planning resources are also available for download from the Resources page on the OMI website. These resources include budget template, project plan template and an Event Management Planning Guide. You are welcome to use these resources to support your grant application, and for general project or event planning.

One-on-one grant workshops between applicants and members of the OMI Community Engagement and Funding team are held regularly throughout the year. Please subscribe to OMI Alertsto receive notifications regarding scheduled dates and information on how to register.

Q. What is the application process for the CGP?

  • Applicant contacts OMI to discuss project concept and timeframes
  • Applicant develops application. A draft application can be submitted to OMI for advice
  • Applicant submits application and supporting documentation
  • OMI conducts eligibility check of application
  • Independent panel assesses eligible applications
  • Independent panel makes recommendations to the Minister for approval
  • Applicants are notified of outcomes in writing and can request feedback.

Q. Who in my organisation can complete an application for a CGP grant?

The application should be completed by a representative of the organisation with the authority to commit the organisation to a grant agreement. The representative is generally the President, Secretary, Treasurer, Chief Executive Officer, Manager or Coordinator. The organisation's constitution provides guidance on who is authorised to sign legal documents on behalf of the organisation.

Q. Is there additional information I should provide with my application?

Yes. An overview of required information is included in the checklist at the end of the application form.

The minimum required additional information includes:

  • A copy of the applicant organisation's (or the auspice body's) Certificate of Incorporation
  • If the applicant organisation (or the auspice body) does not have an ABN, a Statement by a Supplier form is needed
  • A signed Auspice Agreement if the application is being auspiced.

Q. What supporting documentation can be included with my application?

Supporting documentation such as planning documents, samples of promotional material or letters of support may be submitted as attachments to the application form.

There is no limit to the amount of supporting documentation you can provide with your application. However, it is useful to select material that acts as evidence or more detail to the information provided in the application form.

Project planning resources are also available for download from the Resources page on the OMI website. These resources include a budget template, project plan template and an Event Management Planning Guide. You are welcome to use these resources to support your grant application, and for general project or event planning.

Q. What is an in-kind contribution?

An organisation or group often contributes to a project with their own resources, which may reduce the amount of actual cash needed. These contributions would have been an expense if they were not donated.

An in-kind contribution means support, other than money, provided by and to your organisation towards your project. This can include voluntary labour (e.g. poster design work or office administration) or donated goods and services (e.g. food or professional advice from an accountant).

The calculation of your in-kind contribution is based on your best estimates. In-kind volunteer general labour is normally calculated at $20 per hour, and in-kind volunteer specialist labour (e.g. services of an engineer or architect) are normally calculated at $45 per hour. In-kind provision of goods is normally calculated at the retail or market price that goods would have been bought for.

You will be asked to include in-kind contributions to your project as part of your application budget. This will provide the full monetary value of the project, inclusive of any cash income.

Q. When and how will my organisation know if our application has been successful?

The application process takes approximately four months from submission to approval. The applicant organisation (or the auspice body) will receive a letter advising the outcome of the application following the completion of the assessment process. At this point, applicants can request feedback on the outcome.

Recipients of CGP funding are listed on the Previous Grant Recipients page on the OMI website.

Q. Who do I speak to about preparing my application?

Applicants should speak to a member of the OMI Community Engagement team on (08) 6552 1676 or by email to engage@omi.wa.gov.au to seek advice on timeframes for application submission and for assistance in the development of the application.

Q. Who do I submit my application to?

Applications can be submitted by:

Email: grants@omi.wa.gov.au

or

Post:

Grants Administrator

Office of Multicultural Interests

Department of Local Government, Sport and Cultural Industries

GPO Box R1250

Perth WA 6844


Successful applicants

Q. When can we expect the grant funds?

Grant recipients will receive a letter confirming that their application was successful and providing information on the next steps.

A grant agreement must be signed if the grant is for $10,000 or more, or if there are particular conditions of the grant.

Funds are released within 60 days of the receipt of the letter, subject to the finalisation of all documentation and conditions.

Q. How does the organisation acknowledge OMI support in advertising for the project?

It is a condition of your grant agreement to ensure that OMI's support of your project is appropriately acknowledged through any communications, promotional material or at any events related to the funded project. A full outline of these requirements is included in the grant agreement.

The OMI logo and guidelines for logo use are available for download on the Logos page of the OMI website. CGP grant recipients are required to use the 'supported by' logo.

Register any events related to the funded project for inclusion on the OMI Community Event Calendar.

To arrange for an OMI banner to be displayed at any events related to the funded project, complete an OMI Banner Order Form and return it to harmony@omi.wa.gov.au. There is no cost to the grant recipient associated with this.

When sharing promotional content and images of your funded project or events online, you can use #multiculturalwa or tag @multiculturalwa to connect to OMI's social media platforms. You may also email promotional content and images with credits through to harmony@omi.wa.gov.au.

Q. What happens if there are changes to project timelines or the budget?

OMI understands that changes may occur. However, it is essential that any changes to the project activities, timelines or budget are negotiated with OMI before they are actioned. A formal variation to the grant agreement may be required to reflect the changes.

Written requests for a project or budget variation can be made through the OMI Grants Administrator at grants@omi.wa.gov.au.

Q. What are the reporting requirements for a CGP grant?

All successful grant recipients are required to provide a project report, including a Certified Financial Statement, within 60 days of completion of the project. The project report should be accompanied by copies of project photos, promotional materials and media coverage.

There may be a requirement to provide progress reporting as part of receiving your grant. All reporting requirements are outlined in your grant agreement.

Where the Grant Funds are valued at under $50,000, financial statements must be certified by the Chairman, Chief Executive Officer or equivalent of the organisation.

Where the Grant Funds are valued at $50,000 or more, financial statements must be certified by the Chairman, Chief Executive Officer or equivalent AND certified by a professional auditor who is:

  • Not an officer or employee of the organisation
  • Registered as a company auditor or equivalent under a law in force in Western Australia
  • A member or fellow of the Institute of Chartered Accountants, the Australian Society of Certified Practising Accountants or the National Institute of Accountants.