A community language is defined as a language that is used on a day-to-day basis by members of cultural/linguistic groups residing in Western Australia to communicate with family members and within their own community.
Community language schools (CLS) are defined as those that:
Community Language School (CLS) grants are administered by the Office of Multicultural Interests (OMI) within the Department of Local Government, Sport and Cultural Industries (DLGSC). Grants are available for new and established CLS to support their administration and operation.
To be eligible for grant funding, the applicant organisation must:
Applications are only accepted during funding rounds.
Information on opening and closing dates for funding rounds are published on the
Community Language Schools page
Applications may be submitted any time during the funding round period before 4.00pm on the round closing date. Late applications will not be accepted.
Applications from community language schools or organisations with outstanding reporting for grants funded through OMI or DLGSC may not be considered for assessment.
The funding guidelines for each funding round will detail the types of applications that can be supported.
There are two grant categories:
Grant funding may not be used for items purchased in the previous school year.
The funding guidelines for each funding round detail the costs that can and cannot be supported.
The following is some general advice that applies to what grant funding may be used for:
Grant funding may not be used for capital purposes such as buildings, building repairs, maintenance or renovations; for domestic or international travel; or for religious instruction.
To qualify for a grant, a CLS must demonstrate that it achieves an average attendance rate of at least 70 per cent over the school year.
Schools with students completing language courses as part of their Year 12 Western Australian Certificate of Education (WACE) studies can apply for additional funding for each student completing this level of study, as part of their Per Capita grant application. To qualify for the WACE bonus, schools must provide evidence of student enrolment to sit the WACE language exam with their application.
To apply for funding in 2020, community language schools must have achieved Stage 1 - Registration of the PIP delivered by the Australian Institute of Management Western Australia (AIMWA).
Schools that achieve the Registration stage will qualify for CLS funding for the three (3) years from 2020-2023, subject to maintaining their PIP portfolio documentation over this period. The annual application process will require schools to provide updated school information and student enrolment details, all other information is gathered through the PIP evaluation.
Schools that are new to the program should contact the Office of Multicultural Interests (OMI) before commencing the application, to ensure they meet the eligibility criteria and requirements.
The application form and funding guidelines can be downloaded from the
Community Language Schools page during the funding round.
The application and supporting documentation must be submitted to
firstname.lastname@example.org by 4.00pm on the round closing date.
All applications are reviewed by OMI to ensure they meet the eligibility criteria and can be considered for funding.
Applications that do not meet the eligibility criteria are not progressed for funding consideration.
Funding is approved by the Minister for Citizenship and Multicultural Interests.
Applicants are notified in writing about the outcome of their application and can request feedback.
The application should be completed by a representative of the organisation with the authority to commit the organisation to a grant agreement. The representative is generally the President, Secretary, Treasurer, CEO, Manager or Coordinator. The organisation's constitution provides guidance on who in the organisation is authorised to sign legal documents on behalf of the organisation.
A school can receive a New School grant one time only.
Schools that receive a New School grant are required to wait for the next Per Capita funding round to apply for a Per Capita grant.
Established CLS can continue to apply for the Per Capita category at each annual funding round.
Applicants need to provide all information requested in the application form.
It is important that accurate student enrolment information, and information on class times and locations is provided.
Student enrolment forms must include the full name and date of birth of every student. Students enrolled in Western Australian Certificate of Education (WACE) language studies at mainstream schools must have their Department of Education student number included in the application if applying for the WACE bonus.
The grant application budget must include in-kind contributions. An organisation or group often contributes to a project with their own resources, which reduces the amount of actual cash needed. These contributions would be an expense if they were not donated.
An in-kind contribution is support, other than money, provided by and to your organisation towards your project. This can include voluntary labour (e.g. poster design work or office administration) or donated goods and services (e.g. food or professional advice from an accountant).
The calculation of your in-kind contribution is based on your best estimates. In-kind volunteer general labour is normally calculated at $20 per hour, and in-kind volunteer specialist labour (e.g. services of a lawyer or accountant) are normally calculated at $45 per hour. In-kind provision of goods is normally calculated at the retail or market price that the goods would have been bought for.
Funding from other sources (e.g. from your own organisation) or from other grants, will need to be shown in the budget.
The Lesson Plan and Curriculum templates provide OMI with details of a school's language learning program and content. These templates are subject outlines that schools' follow and use, to structure and build lessons for learning.
All applications must include a copy of the applicant organisation's Certificate of Incorporation.
A list of required information for the application is included in the checklist at the end of the application form.
The funding guidelines are made available on the OMI website when the funding round is open.
For further information contact the Grants Administrator on (08) 6552 1603 or email
After the application deadline, the assessment and approval process
will take approximately three months. The applicant organisation will receive a letter with the outcome of the application at the completion of the process. Following this, applicants can request feedback on their application.
Grant recipients are listed on the
Previous Grants Recipients page.
Grant recipients will receive a letter confirming their successful application and provide information on the next steps.
A funding agreement must be signed by the organisation's legal authority before payment can be released.
It is a condition of your agreement that you ensure that OMI's support of your school is appropriately acknowledged through communications and promotional material, and at any school events. An outline of these requirements is included in the agreement.
The OMI logo and guidelines for logo use are available for download on the
Logos page of the OMI website. Grant recipients are required to use the 'supported by' logo.
Any events related to the school can be registered on the
OMI Community Events Calendar.
To arrange delivery of an OMI banner for display at any school events, please complete an
OMI banner form and return it to
When sharing promotional content and images of your school online, you can use #multiculturalwa or tag @multiculturalwa to connect with OMI's social media platforms. You may also email promotional content and images (with credits) to
OMI understands that changes may occur. However, it is essential that any changes to school lessons and activities, timelines or budget are discussed with OMI. A formal variation to the grant agreement may be required to reflect the changes.
Written requests for a variation can be made by emailing email@example.com.
All successful grant recipients are required to provide a final report, including a Certified Financial Statement, within 60 days of completion of the project. The project report should include information on student attendance (which should be recorded at each class) as well as highlights and learnings from the school year. You can include copies of photos, promotional materials and media coverage.
There may be a requirement to provide progress reporting as part of receiving your grant. All reporting requirements are outlined in your grant agreement.
Where the grant funds are valued at under $50,000, financial statements must be certified by the Chairperson, CEO or equivalent of the organisation.
Where the grant funds are valued at $50,000 or more, financial statements must be certified by the Chairperson, CEO of the organisation, or equivalent and certified by a professional auditor who is:
To qualify for funding, community language schools (CLS) must be enrolled in the Pathways to Improvement Program (PIP).
The PIP supports the development of quality teaching and operations in CLS in Western Australia. The aim is to improve and maintain quality language teaching and learning, for school leaders to understand how well a school is operating, and how it can be even better. The PIP supports CLS through a self-assessment and evaluation process. It provides CLS with tools to assess their effectiveness and progress towards best practice in the management and delivery of community language learning. An Evaluator can work with your school, to help you through this process and to gain PIP registration.
The PIP comprises:
Schools that achieve the first stage of the PIP ('Registration') in 2019 will qualify for CLS grant funding for three (3) years from 2020-2023, subject to maintaining their PIP portfolio documentation over this period. The annual application process will require schools to provide updated school information and student enrolment details, all other information is gathered through the PIP evaluation.
Further details of the PIP can be found at
A professional learning program is provided free of charge for teachers and administrators of CLS, including schools that do not receive funding. The purpose of the Professional Learning Program (PLP) is to:
Teachers without a recognised teaching qualification are encouraged to attend the Tell Me Now; Show Me How workshop.
Tell Me Now; Show Me How is a one-day professional learning workshop. Workshop participants are volunteer teachers of community languages who may or may not have formal training in teaching languages, or education.
The workshop is designed to be practical, with language learning activities and exercises that allow teachers to explore, analyse and evaluate the effectiveness of their delivery, and to learn the benefits of these exercises for their own classes.
Further details of the PLP can be found at communitylanguageswa.com.au.
The State Library of Western Australia has an extensive collection of teaching materials and resources for over 40 languages. The collection is available at no cost to language teachers, particularly those from the community languages sector, through the Office of Multicultural Interests (OMI).
The Community Languages Collection (CLC) includes a range of hardcopy, digital, audio and visual resources that can be used in class, or in the development of lesson plans, to ensure students receive the best possible language education.
The CLC is available at the State Library of Western Australia, Perth Cultural Centre, 25 Francis Street, Northbridge.